Plan the work.in-house.
A workspace for client projects, boards, shot lists, estimates and meeting notes. It turns what was said in a meeting into tasks, using AI that runs on computers ZiaPixel owns.
Request access
iPhone and iPad app coming soon.
Clients and their tools Board, live for the whole team AI Notes, recording
Z ZiaPixel Studio
Clients
Mesilla Valley Tourism
Organ Mountain Coffee
Desert Rail Museum
Tools
In progress 2
Voiceover script, second draft
G Today
To do 3
Recut the first 30 seconds of the edit
F FriFrom kickoff Color pass on interview B
G MonBook drone permit for day 3
M Oct 21
Gina We like the river shots. The opening still feels slow, though.
Francis Okay. I'll recut the first thirty seconds and send it by Friday.
Gina Perfect. Use the drone take from day two.
A kickoff meeting in AI Notes. The promise Francis made becomes a task on the board, once he approves it.
AI Notes Boards Shot lists Estimates Sprints Wiki pages Mood boards Node graphs Video reviews Team chat
AI Notes Boards Shot lists Estimates Sprints Wiki pages Mood boards Node graphs Video reviews Team chat
From meeting to moving
Nothing lands on a board until someone on your team approves it.
00:00:00
Record the meeting
Press record in AI Notes on a laptop, iPhone or iPad. A live transcript follows along, with a name on every line.
00:42:10
Read the summary
Stop recording and get a summary at the length you choose, with the decisions made and what's still open.
00:43:30
Approve the tasks
Suggested tasks come with an owner and a due date. Edit them, approve them, and they appear on the board.
Tools in a project
Each client gets its own projects. Inside a project, add the tools the job calls for.
AI Notes Assistant Boards and sprints Shot lists and reviews Estimates Wiki and node graphs
1 of 6
Meeting notes that write themselves
Record in person or online and get a transcript with speakers, a summary and suggested tasks. Play back any line to hear exactly how it was said.
Live transcript while you record
Summaries in short, medium or detailed length
Suggested tasks with owners and due dates
A follow-up email drafted from the meeting
Client kickoff
42 min, 3 speakers Summary
The client approved the river footage as the campaign's main look.
The opening needs to be faster. The first 30 seconds will be recut.
Drone footage from day two replaces the current aerial.
Suggested tasks
Recut the first 30 seconds
F Fri Add Added Send day-two drone selects
G Wed Add Added
Ask your projects anything
Ask in plain words and get an answer drawn from your notes, transcripts and tasks, linked to the meeting and the moment it came from.
Answers name the meetings they come from
Jump to the line in the recording
Ask by voice on your phone
What did the client say about music?
They want something warmer than the last campaign. Gina suggested acoustic guitar and asked to hear two options before the rough cut.
Client kickoff Oct 9, at 18:32
Music check-in Oct 11, at 04:05
See who has what, and what's next
Drag tasks across boards, plan sprints and track releases on a timeline. Everyone sees changes the moment they happen.
Boards, lists, sprints and release timelines
Priorities, due dates and assignees
A calendar of everything that's due
Live cursors so you see who's editing
Sprint 14
Oct 13 to Oct 24
7 of 12
Final mix for spring spot
F Oct 15 Location scout, Organ Mountains
M Done Client review session
G Oct 17 Deliver 4:5 social cutdowns
F Oct 22 Gina
Plan the shoot down to the lens
Build shot lists by scene and check them off on set. Then collect feedback on each cut in one place, so notes don't get lost in email.
Scenes, shots, lenses and locations
Check off shots from your phone
Video reviews with comments in one thread
Day 2, river and town
14 shots
Shot Description Lens Done
2A Wide, sunrise over the Rio Grande 24mm 2B Drone push along the river Drone 2C Plaza, slow pan to the church 35mm 2D Close-up, chile ristras 85mm
Price the job before it starts
Build an estimate from line items and keep a purchase list for gear and supplies, next to the project they belong to.
Line items with quantities and rates
Totals that update as you type
Purchase lists the whole crew can see
Spring campaign estimate
Draft Pre-production
2 days at $850 $1,700 Production crew
3 days at $2,400 $7,200 Drone operator and permit
1 day $1,150 Edit, color and sound
6 days at $900 $5,400
Keep the thinking with the work
Write wiki pages with slash commands and link previews, collect references on mood boards, and map a pipeline on a node graph.
Rich text pages with version history
Mood boards for references and looks
Node graphs for flows and pipelines
The details that make it work
Client workspaces Each client has its own projects and members, so the right people see the right work.
Team chat Talk about a project inside the project, next to the tasks you're discussing.
Notifications Hear about mentions, assignments and finished transcripts, if you turn them on.
Version history See earlier versions of a note and bring one back if something gets lost.
Media library Search the images and files your team has uploaded across projects.
Home screen See what's due and jump back into the last things you were working on.
Specifications
What ZiaPixel Tools runs on, where your data lives, and how to reach us.
Platforms Web app in current Safari, Chrome, Edge and Firefox. iPhone and iPad app coming soon to the App Store. Accounts Set up by ZiaPixel for clients and their teams. Public sign-up coming soon. Sign-in Google Firebase Authentication. Two-step sign-in for administrators. Data storage Servers operated by ZiaPixel LLC in the United States. AI and transcription Open-weight language and speech models on GPU computers ZiaPixel owns. No third-party AI services. Collaboration Live sync, presence and cursors for everyone in a project. Connections Encrypted with HTTPS. Privacy No ads, no tracking, no selling data. Read the privacy policy Account deletion On request, completed within 30 days. How to delete your account Support support@ziapixel.com . Replies within one business day, Monday to Friday, Mountain Time.
Product ZiaPixel Tools
Made by ZiaPixel LLC
Location Southern New Mexico, USA
Coordinates 32.31° N, 106.78° W
Sheet revised October 2026
Status Web available, iOS coming soon
Your meetings stay with us, not with an AI company
Recordings, transcripts and project files are stored on servers ZiaPixel runs. AI features use open-weight models on GPU computers we own, so your meetings are never sent to a third-party AI service.
Encrypted connections (HTTPS) everywhere
Sign-in through Google Firebase Authentication
Two-step sign-in for administrators
No ads, no tracking, no selling data
Read the privacy policy
Your device Web, iPhone, iPad
HTTPS
ZiaPixel servers Projects, notes, recordings
Private network
ZiaPixel GPU computers Transcripts, summaries, answers
Google Firebase Sign-in only
9:41
Recording
Organ Mountain Coffee, site visit
08:14
Marco Let's get the pour from above, with the window light.
Bring it to the set
The iPhone and iPad app records site visits and client calls, checks off shots as you get them, and keeps your boards in your pocket. Coming soon to the App Store.
Record meetings and walkthroughs
Check off shot lists on set
Get notified when a transcript is ready
Built by ZiaPixel LLC
ZiaPixel is a technical creative studio in Southern New Mexico, working in 3D and technical visualization, video and photo, and brand and digital work.
ZiaPixel Tools is the workspace we use to run client projects. We build it, host it and support it ourselves, from the servers to the AI models.
Visit ziapixel.com
Questions
Who is ZiaPixel Tools for? Creative and production teams who work with clients, such as video, photo, 3D and design studios, and the clients they work with.
How do I get an account? Public sign-up is coming soon. For now, ZiaPixel sets up accounts for clients and their teams. Email support@ziapixel.com and we'll reply within one business day.
Is my meeting audio sent to OpenAI or another AI company? No. Transcription and AI features run on GPU computers ZiaPixel owns. See the privacy policy .
Can the AI add tasks without me knowing? No. It suggests tasks. Nothing is added to a board until a person approves it.
Does it work on iPhone and iPad? The web app works in Safari today. A native iPhone and iPad app is coming soon to the App Store.
How do I delete my account?
Want a workspace for your next project?
Sign-up opens soon. Until then, we set up workspaces for clients and their teams. Tell us who you are and what you're working on.
support@ziapixel.com